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Supervision by Project Principles (Project Managment and Supervisory Training combined)

  • Duration: 5 Days

Services SETA Accreditation Status: Full Accreditation

This learning program is aligned to the following unit standard:

Supervise a Work Unit to Achieve Work Unit Objectives (individuals and teams)

Unit Standard ID: 10981

NQF Level 4, Credits 12

Learning Program Overview

This five-day learning program is aimed at providing supervisors with the foundational skills to effectively function in the work environment. This unique course provides the current or prospective supervisor with a combination of managerial and leadership skills designed to incorporate the principles of project management skills for non-project managers and how to apply these skills in managing individuals and leading a team.

The supervisor will be provided with the skills to plan, organise, lead and control a work unit, as well as allocating work to an individual or members of a work team, according to the defined business plan of a work unit within the organisation.

Learning Outcomes

Project management basics

  • The basics of project management and the Project Management Body of Knowledge (PMBOK).
  • The principles of project management:
    • Project success factors.
    • Stakeholders and role-players.
    • The project concept.
    • The project scope creep: Inclusions and exclusions.
  • Managing the project: skills, tools and processes.
  • The project life cycle.
  • Project structures.
  • Project initiation or project “start-up”:
    • Scoping the project.
    • The project proposal: Defining the vision, objectives, scope and deliverables for the project.
    • Project constraints and risks.

Selecting your team

  • Selecting a team and understanding Belbin’s team roles, model and task allocation: Selecting the right player for the right job and briefing each team member.
  • The stages of team formation - Forming, storming, norming and performing.
  • Developing team charters/documents that define the purpose of the team:
    • Defining a mission and setting objectives.
    • Allocating roles according to the team mission and objectives.
    • Establishing what the team can and cannot do: Authority and empowerment.
    • Identifying resources and support available to accomplish goals.
    • Operations and deciding how the team will operate.
    • Negotiating and agreeing on outcomes with team members.

 Work unit planning

  • Ensuring that the activities performed in the execution phase  are properly sequenced, resourced and executed:
    • Developing a project plan.
    • Understanding steps in project planning.
  • Work Breakdown Structures (WBS).
  • Team decision-making.
  • Mapping resources and developing a resource plan.
  • Developing a project organogram.
  • The project schedule as a monitoring tool and methods of scheduling.
  • Managing project budgets.
  • Developing a procurement schedule and steps to a procurement plan.
  • The Project Management Information System (PMIS) as critical tool of monitoring and control.
  • Project administration system.
  • Documenting the planning related to the project.

Managing, monitoring and evaluating

  • Leadership styles and bases of power.
  • The different types of management styles.
  • Motivating your team.
  • Goal setting and achievement.
  • Mentoring and coaching.
  • Managing conflict.
  • Delegating for success.
  • Methods of monitoring and evaluation:
    • Monitoring time lines.
    • Taking corrective action.
    • Monitoring team performance.
    • The Balanced Scorecard.
    • 360-degree feedback evaluation.
  • Monitoring budget and expenditure.
  • Arranging and managing project meetings.
  • Reporting requirements for projects.
  • Project closure and evaluation.

Assessment

Learners who attend this training, will receive a “Certificate of Attendance” directly after the training. Additionally, learners can also be enrolled to participate in the assessment process at an additional fee. Assessment entails the completion of a Portfolio of Evidence (PoE) and if being assessed as competent, the learner will be awarded 12 credits on NQF Level 4. In this case, a “Certificate of Competence”, endorsed by Services SETA, will be issued representing the credit value and NQF Level. Entry-level requirements for assessment according to the Unit Standard:  It is assumed that people starting to learn towards this standard are able to: function on basic industry and business knowledge, communicate at NQF level 3, interpret basic workflow principles, schedule activities and apply basic quality control principles.  

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