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Supervision by Project Principles (Project Managment and Supervisory Training combined)

Information

  • Services SETA Accreditation Status: Provisional Accreditation
  • Unit Standard: ” Supervise a Work Unit to Achieve Work Unit Objectives (individuals and teams)”
  • Unit Standard ID: 10981
  • NQF Level 4, Credits 12
  • Duration: five days

COURSE OVERVIEW

This five-day course is aimed at providing supervisors with the foundational skills to effectively function in the work environment. This unique course provides the current or prospective supervisor with a combination of managerial and leadership skills designed to incorporate the principles of project management skills for non-project managers and how to apply these skills in managing individuals and leading a team.

During the course of this training, the supervisor will be provided with the skills to plan, organise, lead and control a work unit, as well as allocating work to an individual or members of a work team, according to the defined business plan of a work unit within the organisation. 

Course Contents:

Project management basics: Knowledge and understanding of basic project management principles and practices

  • Understanding the basics of project management and the Project Management Body of Knowledge (PMBOK).
  • Understanding the principles of project management:
    • Project success factors;
    • Stakeholders and role-players;
    • The project concept;
    • The project scope creep: Inclusions and exclusions.
  • Managing the project: Skills, tools and processes.
  • Understanding the project life cycle.
  • Exploring project structures.
  • Understanding project initiation or project “start-up”:
    • Scoping the project: Scoping platform and methods of project scoping;
    • The project proposal: Defining the vision, objectives, scope and deliverables for the project;
    • Identifying project constraints and risks.

Selecting your team

  • Selecting a team and understanding Belbin’s team roles and model:
    • Task allocation: Picking the right player for the right job and briefing each team member.
  • Understanding the stages of team formation - Forming, storming, norming and performing:
    • Helping new teams perform effectively quickly;
    • Leadership activities at different group formation stages.
  • Developing team charters/documents that define the purpose of the team:
    • Defining a mission and setting objectives;
    • Allocating roles according to the team mission and objectives;
    • Establishing what the team can and cannot do: Authority and empowerment;
    • Identifying resources and support available to accomplish goals;
    • Understanding operations and deciding how the team will operate;
    • Negotiating and agreeing on outcomes with team members.

Work unit planning

  • Ensuring that the activities performed in the execution phase of the project are properly sequenced, resourced and executed:
    • Developing a project plan;
    • Understanding steps in project planning.
  • Outlining what must be done: Work Breakdown Structures (WBS).
  • Understanding team decision-making.
  • Mapping resources and developing a resource plan.
  • Developing a project organogram.
  • Understanding the project schedule as a monitoring tool and methods of scheduling.
  • Managing project budgeting.
  • Developing a procurement schedule and steps to a procurement plan.
  • Using the Project Management Information System (PMIS) as critical tool of monitoring and control.
  • Understanding the project administration system.
  • Documenting the planning related to the project.

Managing, monitoring and evaluating

  • Understanding leadership styles and bases of power.
  • Demonstrating an understanding of the different types of management styles.
  • Motivating your team.
  • Goal setting and achievement.
  • Mentoring and coaching.
  • Managing conflict.
  • Delegating for success.
  • Monitoring and controlling.
  • Methods of monitoring and evaluation:
    • Monitoring time lines;
    • Taking corrective action;
    • Monitoring team performance;
    • The Balanced Scorecard;
    • 360-degree feedback evaluation.
  • Monitoring budget and expenditure.
  • Arranging and managing project meetings.
  • Reporting requirements for projects.
  • Performing project closure and evaluation.

ASSESSMENT OF LEARNERS 

Learners who attend this training, will receive a “Certificate of Attendance” directly after the training. Additionally, learners can also be enrolled to participate in the assessment process at an additional fee. Assessment entails the completion of a Portfolio of Evidence (PoE) and if being assessed as competent, the learner will be awarded 12 credits on NQF Level 4. In this case, a “Certificate of Competence” will be issued representing the credit values and NQF Level. Entry-level requirements for assessment according to the Unit Standard:  It is assumed that people starting to learn towards this standard are able to: function on basic industry and business knowledge, communicate at NQF level 3, interpret basic workflow principles, schedule activities and apply basic quality control principles.

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