Services SETA Accreditation Status: Full Accreditation
Unit Standard: “Co-ordinate meetings, minor events and travel arrangements”
Unit Standard ID: 13929
Level 3 Credits 3
WHO SHOULD ATTEND?
This one-day course is suitable for Secretaries, Personal Assistants, Executive Secretaries, Secretarial Support Staff, Clerical Staff and Administrative Staff.
OUTLINE OF TRAINING CONTENT
Learn how to plan, organise and arrange events and meetings by using a step-by-step approach based on predetermined dates. Understand that a systematic approach provides structure to a process with a variety of actions that can be managed and controlled with less effort within a required and limited timeframe. Use the constructive ideas provided during the training to make events and meetings a reality in a more proactive way, with the ability to integrate these additional functions with your daily actions and office routine.
An introduction to event management
- Create an understanding of the event sector
- The different types of events and meetings
- Tasks the event organiser will have to face
- The essence of an effective system for maximum results
Preliminary actions
- Acquire relevant and supportive information
- Negotiate and agree on the date, time and venue location
- Programme: Establish the event or meeting pattern and proceedings
- Determine the requirements of the event or meeting
- Compile vital documentation for distribution before and during the event or meeting
- Determine budget requirements
Event or meeting arrangements
- The venue selection process
- Catering and menu selection based on dietary requirements
- Special arrangements and confirmation: Logistics, room lay-out, technical facilities, audiovisual and other equipment
- Identify role-players and agree on responsibilities and teamwork
- The 24-hour follow-up actions and final confirmations
Travel and accommodation arrangements
- Determine transportation and accommodation requirements
- Secure and book accommodation and transport
- Arrange accommodation and transport and provide attendees with the necessary documentation
ASSESSMENT OF LEARNERS
Learners who attend this training will receive a “Certificate of Attendance” directly after the training. Additionally to attending this Course, learners can apply to be assessed at an additional cost (see training fee). Assessment entails the completion of a Portfolio of Evidence and if being assessed as competent, the learner will be awarded 3 credits on NQF Level 3. In this case, a “Certificate of Competence” will be issued representing the credit values and NQF Level. Entry-level requirements for assessment according to the Unit Standard: Learners accessing this Unit Standard will have demonstrated competence in numeracy and literacy at NQF Level 2.
